| To: |
All ΒΑΨ
Faculty Advisors, Chapter Presidents and Reporters |
| From: |
Beta Alpha Psi Executive Office |
| Date: |
January
19, 2005 |
| Subject: | Greetings From the Executive Office
|
Dear Faculty Advisors and Chapter Presidents and Reporters,
You had a tremendous showing this fall by submitting 5,472 professional
and service activities to the Executive Office for the 10/15, 11/15
and 12/15 deadlines.
Today's Executive Office updates cover:
Please keep checking the Communications to Chapters. Whenever we send
broadcast email we post it there. Many times these memos are filled
with important information about reporting issues, deadlines reminder,
and other international/regional updates.
Resume Database Update
We completed the first data feed. New pledges entered into the system
as of mid-December should receive an email from CareerBank which indicates
their new password to access the database. Please make sure
to communicate this to your pledges so they do not accidentally delete
the email. If they do not receive an email, please ask one
of the officers to email the Executive Office at bap@bap.org and provide
us with the names and email addresses of those pledges who did not receive
an email from CareerBank.
The deadline for reporting resumes upload/update has been extended
to January 31, 2005 to allow ample time for your chapter’s pledges
and members to upload/update their resumes. Chapters should report 50
minutes of professional activity time for each student that uploads
or updates his/her resume with the February 15 reports. If pledges/members
equal to the chapter AMPB for January (AMPB=80% of total active member/pledges)
upload/update their resumes, then the chapter will receive credit for
a national/regional activity by uploading a document into the Document
Library by February 15, 2005. The uploaded document should indicate
that 80% of the chapter members/pledges either uploaded or updated their
resumes prior to the end of January.
10/15, 11/15 and 12/15 Reports Evaluated
The Executive Office has completed the review of all reports for the
first three reporting periods (10/15, 11/15 and 12/15). Please be sure
to look at your reports for this period, and review the Professional
YTD Summary Report, Service
YTD Summary Reports and YTD Summary table on the Chapter Main Menu
for accuracy. For those chapters who have reports that were returned
to the planning/reporters inbox, it is because there is additional information
required. Please click into the inbox and then into each worksheet individually.
The columns of the worksheet that are a lighter shade of yellow are
the reports that have comments from the Executive Office that you will
need to review and address. You are able to access individual activities
by clicking on the event name at the top of the column. This will show
the gray activity sheet that you originally used to enter in the event
details. In the box directly below the Event Details
section is a box that is labeled National Office and
it is in this section that you will see comments from the Executive
Office. Please provide the information requested in the Chapter
Response box directly below the National Office
box, click the continue button and repeat this for any other activities
in each worksheet until all comments have been addressed. You should
then resubmit the worksheet to the National Office inbox so that we
can re-review the reports the following reporting period.
Common Reporting Mistakes and Reporting Tips
Common Reporting Mistakes:
Here are a few common reporting mistakes we found when evaluating the
first three reports. Please review them carefully to avoid making the
same mistake for future reporting.
- A chapter may report up to two social activities with professionals
per year as professional activities. The activity time is limited
to 1 hour (50 minutes) per individual per activity. Alumni events
with no professional component (i.e. alumni banquet, alumni picnic,
etc) are considered social activity with professional. In addition,
an alumni event might be qualified for NRA credit if the event meets
the requirements as stated on the PCA (prior approval by the Director
of Chapter Activities is required).
-
Credit is not given for pledge “rushes”, orientation
meetings, organizational meetings, chapter business/planning meetings,
initiation and similar activities that provide no professional component.
First initiation should be reported as a professional activity with
zero hours of activity time. A second initiation should be reported
as a professional activity with zero hours AND should be designated
as a national/regional activity.
- Promoting careers in accounting/finance/ information systems should
be reported as a professional activity instead of service activity.
Chapter should also report this event as a NRA.
- A maximum of 10 hours (500 minutes) per chapter officer/committee
chair may be reported for up to 10 officers and committee chairs per
reporting year for their time providing service to the chapter.
- Activity time should be reported in minutes instead of hours. The
computer will then divide the minutes by 50 to convert to hours. Remember
that the minutes reported should exclude those things that do not
count including breaks, refreshments, BAP organization discussions,
and the like.
Reporting Tips:
- Report weekly/daily tutoring once per month as a single activity.
- Report chapter officers/committee chairs service to the chapter at
the end of each semester or at the end of the year on a single report.
- The heading for the activity (professional and service) worksheet
should indicate a descriptive name for the event that helps to identify
the meeting. For example, rather than saying "Professional Meeting
1" the heading should read something like "Ethical Challenges".
Annual Maintenance Fee, Chapter Information
Update, and Attendance for the Annual Meeting, Community Service Day,
TJ Burns Undergraduate Student Seminar and Graduate Student Seminar
Posted
Annual chapter maintenance fee and online chapter information update
for the Beginning-of-the-Year Report have been posted by the Executive
Office upon receipt. National/regional credit for attending the Annual
Meeting, Community Service Day, Thomas J. Burns Undergraduate Student
Seminar and Graduate Student Seminar has been issued based upon the
final attendance list from the meeting. These items will show up as
check boxes on the Chapter Activity Check List.
Please go to your chapter's Chapter Activity Check List
to check for accuracy. Be aware that the check list page you will see
is a VIEW ONLY page.
Outstanding Membership Receivables Reminder
We would also like to remind you that all outstanding membership receivables
are due upon entering pledges into the system. To determine if there
is an outstanding amount for your chapter please log in and generate
membership fees invoice.
Deadlines Reminder
Please continue the reporting process for the February 15th deadline
by inputting your January activity as you did the summer through December
activities.
Business Information Professional of the Year
nomination is due on February 15.
Should you have any questions, please do not hesitate to contact us
at bap@bap.org or call us at 212-596-6090.
Warm regards,
The Executive Office of Beta Alpha Psi
Beta Alpha Psi
The Nancy Harke Executive Office
1211 Avenue of the Americas | 19th Floor | New York, NY 10036-8775
Phone: 212.596.6090 | Fax: 212.596.6288
E-mail: bap@bap.org
