| To: |
All ΒΑΨ
Faculty Advisors and Chapter Officers |
| From: |
Beta Alpha Psi Executive Office |
| Date: |
May 13,
2005 |
| Subject: | Beta Alpha Psi Annual Meeting / 4/15 Activity Report Reviewed / NRA credit being given for Regional Meetings / Year-End Reporting Requirements / Outstanding Membership Receivable Reminder
|
Dear faculty advisors and chapter officers,
We would like to take this opportunity to summarize important end
of the year events:
Beta Alpha Psi Annual Meeting
Please register and encourage your students to register for the Beta
Alpha Psi Annual Meeting in San Francisco at www.bap.org. Our program
chair has arranged for an outstanding program of speakers and activities.
We have exciting Friday night options available (Baseball, Alcatraz,
City Tour, Pier 39) and they are available in limited numbers on a
first come, first serve basis. Do not delay; register today!
4/15 activity report reviewed
The BAP executive office has completed the review of all reports for
the seventh reporting period (4/15). Please be sure to look at your
reports for this period. For those chapters who have reports that
were returned to the Planning/Reporters inbox, it is because there
is additional information required. Please review, provide the necessary
information and resubmit to the National Office inbox for approval.
Please note that the last day for submitting any April activities
is May 15, 2005 for those chapters that have a reporting year-end
of April 30. For chapters that have a reporting year-end of May 31,
the last day for submitting May activities is June 1, 2005.
NRA credit being given for Regional Meetings
NRA credit has been given to all of the eight regions (Atlantic Coast,
Midwest, Missouri Valley, Northwest, Rocky Mountain, Southeast, Southwest
and Western) for regional meeting attendance, leadership conference
attendance, and regional meeting presentations. Please verify that
the credit given to your chapter is correct.
Year-end reporting requirements
Please note that the Year-End Report is due for all chapters on June1,
2005. Please keep in mind that all documents for year end
are to be uploaded into the Document Library under the corresponding
category. No FAXes, e-mails, or snail mail will be accepted. The only
exception is for chapters that have $25,000 or over in revenues. You
must mail your original Form 990 to the Executive Office, and it must
also be uploaded.
The following items are required for year-end reports:
- Statement of Financial Position
- Statement of Activities
- Faculty advisor’s sign off of financial Statements
or Auditor’s Report (require for chapter with gross receipts
of $25,000 or more).
- Faculty advisor’s expected achievement level
- Faculty advisor’s verification of the non-BAP hours
- Tax Release Form
- IRS Form 990 or 990 EZ (chapters with gross receipts of
$25,000 or more must use Form 990 and mailed two copies to the Executive
Office)
- Online chapter information update
For complete instructions and sample forms for year-end reporting
please refer to the Financial Reporting Guide at http://www.bap.org/finance/index.htm#F.
Outstanding membership receivables
reminder
We would also like to remind you that all outstanding chapter receivables
are also due at the end of the year. To determine if there is an outstanding
amount for your chapter please log in and review your balance at http://intranet01.bap.org/intranet3/InitiateFees.asp?type=invoice.
Thank you each for your hard work and dedication to your chapter.
We hope to see all of you in San Francisco this summer! If you have
any questions, please feel free to contact us at anytime by email
at bap@bap.org or telephone at 212 596-6090.
Regards,
The Executive Office of Beta Alpha Psi
Beta Alpha Psi
The Nancy Harke Executive Office
1211 Avenue of the Americas | 19th Floor | New York, NY 10036-8775
Phone: 212.596.6090 | Fax: 212.596.6288
E-mail: bap@bap.org
