Regional Meeting Liaison/Co-Liaison

(approximately 5 – 10 hours)

Liaise with regional host chapter/Regional Chapter Advocate

Participate in scheduled regional meeting conference calls

• With host chapter, executive office, BAP conference planner, and chapter advocate (September – conference date)

Determine session theme

• Usually driven by current BAP President

Determine format of Professional concurrent Session (50 minutes each)

• Number of sessions – repeat sessions
• Relevant topics – technical, soft skills, interactive
• Secure professional session speakers
•  Tap into local firms, other Professional Partner members, board of directors

Communication to Board/Professional Partner members attending

Confirm Professional Partner attendees beginning in September

• Get distribution list set up and shared with host chapter/executive office

Confirm concurrent session speakers

• First preference should be given to Professional Partner members to either speak or provide another member of their organization to present based on requested topics.
• For sessions Professional Partner members cannot cover, ask for assistance in securing outside speakers (pro-bono)

Coordinate Best Practices Competition

• Send judging assignments to all judges at least one week prior to regional meeting
• Include approved abstracts, Best Practice manual, evaluation forms
• Judges should be Professional Partner members, Board of Directors, Alumni Representative
• Assign Lead judges – someone with previous experience in Best Practices competition
• Facilitate pre-competition judging meeting (Friday approx 5:30 – 6:00 pm)

Facilitate Friday afternoon session – 2 ½ hr session (Friday)

• Facilitated by representative from Concord Coalition
• Co-liaisons will assist with a scripted opening/closing to the exercise

Friday evening dinner

• Determine number of attendees - Professional Partners, Board of Directors, Alumni rep and Chapter Advocate only
• Make appropriate reservations – approximately 6 pm
• BAP Executive office will pay up to $40/pp – excess to be paid for by individual

Provide written feedback upon conference conclusion

• Send to other  Professional Partner chair, other co-liaisons, regional chapter advocate and Executive Office
• What went well, what didn’t, any issues
• Should be sent by Monday after conference, for other liaisons and chapter advocates to learn from prior to the next regional meeting date.