Last updated: September 2015
This document provides guidance to students and faculty who are considering or are in the process of petitioning to become a Beta Alpha Psi Chapter. We have tried to provide you with all information needed to begin the process and to anticipate all questions you might have, however, if you have additional questions after reading this document, please contact the designated Chapter Advocate (contact information can be found at https://www.bap.org/chapter-advocates ) or the Executive Office of Beta Alpha Psi at:
Beta Alpha Psi
The Nancy Harke Executive Office
220 Leigh Farm Road
Durham, NC 27707
OFC: (919) 402-4044
FAX: (919) 402-4040
Your business school must have AACSB International or EFMD/EQUIS accreditation or be in the candidacy stage for accreditation. (If your school is in the candidacy stage, please note that you must have received accreditation prior to the site visit. (See paragraph III Recognized-candidateship below)
You must have a sufficient number (usually ten or more) of interested and qualified accounting, finance or information systems students to demonstrate sustainability of chapter activities. Furthermore, all potential members must meet the eligibility requirements stated in the International Bylaws.
You must have an accounting, finance or information systems faculty member who is willing and able to serve as faculty advisor.
You must have the support of the accounting, finance, or information systems faculty and department chairs, as well as the business school dean. It is strongly encouraged for all petitioning chapters to have ongoing funding from the school’s administration.
Petitioning Applications can be submitted online at any time during the year.
A list of students who will be the first members of the proposed chapter. The list should include each student’s name, class designation and area of concentration.
Mail a check with the U.S. $1,000 petition fee made payable to Beta Alpha Psi to the BAP Executive Office along with the invoice generated after you have uploaded the required documents.
Once the completed petition and petition fee is received, you will receive comments or petition approval within two weeks.
The petitioning chapter must generally complete four semesters (six quarters) of successfully reported activities to be installed as a BAP Chapter. In the third semester/fourth quarter of this period, the Chapter Advocate (and possibly other Board Members) will conduct a site visit (see III Recognized-candidateship).
Upon the BAP Board’s approval of the site visit report, an installation ceremony will be scheduled during the fourth semester (fifth or sixth quarter.) The installation ceremony should not be scheduled sooner than six weeks after the approval takes place to allow the BAP Executive Office to complete necessary arrangements.
Petitioning chapters do not receive a BAP chapter banner until the chapter is installed. Students initiating the process do not become BAP members until the chapter is installed.
The petitioning chapter must adhere to all policies and procedures during the petitioning process. See the Policies and Procedures manual at www.bap.org/policy-and-procedure.
The petitioning chapter shall: (A) Elect a group of petitioning chapter officers who meet the eligibility requirements as set forth in the International Bylaws. See www.bap.org/bap-constitution. (B) Establish requirements for candidacy and recognized-candidateship. A chapter may impose stricter requirements on candidate/recognized-candidateship status if they wish. Adopt a set of bylaws that include recognized-candidateship eligibility requirements as well as processes to end a candidate or recognized-candidateship affiliation. Bylaws should be modified from those submitted with the petition to remove reference to recognized-candidates, replacing term with members. These amended bylaws should remain consistent with the intent of the International constitution and bylaws. (See the sample bylaws in item III in Petition Application.)
Petitioning chapters are expected to participate in both annual and regional activities of BAP. Students from petitioning chapters should register as recognized-candidates and enter their temporary chapter number. Their faculty advisor will similarly register using their temporary chapter number.
Petitioning chapters must successfully complete and report the minimum required mission-based activities for three consecutive semesters (four or five consecutive quarters). Mission-based activities are set forth in the Program for Chapter Activities (PCA). Petitioning chapters may also elect to pursue award-seeking status as set forth in the PCA.
All chapters, including petitioning chapters, are required to report their activities to the Executive Office according the normal reporting schedule. (See Reporting Intranet Tutorial)
Reporting requirements for petitioning chapters will vary depending on when a chapter begins its petitioning period. The Executive Office will notify you of your petitioning chapter’s reporting requirements.
A U.S. $1,000 petitioning fee must be submitted with the petition.
A U.S. $65 candidate fee must be paid for each student who is entered into the intranet reporting system. This U.S. $65 fee must be paid within 60 days of the date the candidate is entered into the system or a U.S. $20-per-candidate late fee will be assessed. A U.S. $65 recognized-candidate fee must be paid for each faculty or honorary recognized-candidate who is entered into the intranet reporting system. A U.S. $20 per recognized-candidate late fee will be assessed if not paid within 60 days from the date the recognized-candidate is entered into the system.
A U.S. $1,000 installation fee must be paid prior to chapter installation.
All fees are subject to change by action of the BAP Board of Directors.
Tax Compliance (U.S. Chapters)
BAP has a 501(c) 3 exemption that applies to the parent organization and to all chapters. The Executive Office files two federal tax returns each year – one for the parent organization and another consolidated return for chapters with average revenues over $50,000 over three consecutive years.
Once approved, a petitioning chapter will apply for its own Federal Employer Identification Number (FEIN) by filing a Form SS-4. The form can be downloaded directly from the IRS site: www.irs.gov
Exemption from state sales tax is governed by state law. Accordingly, each chapter must file for sales tax exemption on its own.
Tax Compliance (Non-U.S. Chapters)
Please contact the Executive Office for information regarding your country’s tax requirements.
A petitioning chapter should refer to itself as a “petitioning chapter.”
Recognized petitioning chapter candidates do not become members until the chapter is officially installed, after which they then become charter members.
The Executive Office will not issue official membership certificates until the chapter has been formally installed. Information for recognizing petitioning chapter candidates is provided in item II in Petition Application.
There will be a site visit prior to chapter installation. The purpose of that visit is obtain information about the chapter’s past and present activities and support, as well as to establish whether the chapter is a viable candidate for installation.
Site visits should be arranged between the Petitioning Chapter and the Chapter Advocate once the latter has been notified by the Executive Office that the chapter is ready for such a visit. (Please note that the school must have obtained AACSB international accreditation prior to the site visit.)
Prior to the actual site visit, the Petitioning Chapter should complete the Pre-Site Site Visitation Form. All activity reporting must be completed at the reporting intranet prior to completing this form.
The site visit will normally include separate meetings with the Business School Dean, Department Chairperson(s), Faculty Advisor(s), chapter officers and students, and alumni or representatives of the community.
If the petition is approved, the chapter is eligible for installation after 60 days from the date of approval. Before the installation can be scheduled, the petitioning chapter must forward to the Executive Office:
The petitioning chapter should propose at least two dates for the ceremony to the Chapter Advocate. Those dates should be at least 60 days after payment of the installation fee.
Upon receipt of the installation fee, you will receive notice of approval and a permanent chapter number, and will order items needed for the installation ceremony.
Upon receipt of the unframed charter, the petitioning chapter should, at its cost, have it framed appropriately considering where it will be displayed.
The installation of a BAP chapter is a great achievement of which the university should be very proud. The installation ceremony should therefore be planned so that it accomplishes the following purposes:
The petitioning chapter organizes and funds the installation ceremony. The following components are typically major elements of the overall ceremony:
Reception / Dinner
The installed chapter is encouraged to hold a reception (or banquet, lunch, dinner) either before or after the installation ceremony where attendees can meet others, commemorate the event, and build relationships.