Privacy Policy Form - Candidates
Privacy Policy Form - Current Members
Beta Alpha Psi (BAP) is committed to protecting your privacy. The following policy discloses our procedures surrounding this commitment.
The Beta Alpha Psi (BAP) Privacy Notice is effective as of 08/2011. The use of the websites and services offered by the BAP constitutes your acceptance of the Privacy Notice. If you use the website, register, apply, join, participate or otherwise submit personally identifiable information, you are consenting to the use of such data in accordance with this Privacy Notice. If you are an international user, the use of any website covered by this Privacy Notice constitutes consent to this Privacy Notice and an acknowledgement that use of any website covered by the Privacy Notice is solely subject to the laws governing the use of data in the United States.
This Privacy Policy covers the privacy practices of all USA, Australian and New Zealand chapters. Other foreign chapters depending on where they are located, may be subject to different laws and requirements than those of USA, Australia and New Zealand chapters. (To understand how chapters in others jurisdiction use personal information, please contact them directly). European chapters and any information pertaining to EU participants are covered by this policy and the Addendum to this policy.
BAP is an honorary organization for Financial Information students and professionals. The primary objective of Beta Alpha Psi is to encourage and give recognition to scholastic and professional excellence in the business information field. This includes promoting the study and practice of accounting, finance and information systems; providing opportunities for self- development, service and association among members and practicing professionals, and encouraging a sense of ethical, social, and public responsibility.
BAP operates a Web site under the URL http://www.bap.org.
This Privacy Policy governs the privacy practices used by BAP on its Web site as well as its offline data collection, use, and disclosure activities.
The Web Site may contain links to Web sites not under BAP’s control and managed by third parties with independent information and privacy practices. It is your responsibility to read the privacy policies of the site to which you are redirected before supplying any personal information. In addition, we have no control over information that is submitted to, or collected by, these third parties. Accordingly, you should consult these other Web sites' privacy policies when accessing or using such other Web pages.
We collect information from you when you are registered as a member on our site or BAP Community online, register for a conference, subscribe to our newsletter, donate to BAP, enter competitions and/or receive a prize or award or fill out a form.
BAP may make a record of your visit and logs any of the following information for statistical and business purposes - the user's server address, the user's domain name, IP address, the date and time of the visit, the pages accessed and documents downloaded, the previous site visited and the type of browser used.
If you are not a BAP member and you send us a message, BAP will record your e-mail address.
BAP sites have security measures in place to protect against the loss, misuse, and alteration of the information. This is not considered to be a guarantee of protection of your information. A login name and password are required to visit secure areas, and before personal information (such as Reporting Intranet) are published on the site, visitors are required to enter their member login as well. This is to ensure that the information is displayed only to the intended person. You should ensure that any password is kept securely and cannot be discovered by anyone else.
A cookie is information that a Web site puts on your hard disk so that it can remember something about you at a later time. (More technically, it is information for future use that is stored by the server on the client side of a client/server communication.) It is possible to disable the accepting of cookies by your web browser, however doing so may restrict your ability to access some web pages.
Some sites are access restricted. These sites may use cookies to deliver content specific to your interest. Cookies may also be used for authentication purposes, and to improve security during a visitor's session online.
Cookies may store the following information: session (numbered key) and duration. A numbered key is a unique server generated number used to identify the current session. The session key can be linked back to a user's login identification.
Unique identifiers (such as login identification) are collected from Web site visitors to verify the user's identity, and for use as account numbers in our record system.
All academic / research surveys conducted by BAP staff and / or students, which involve the collection of personal information, will have received approval from the Board of Directors.
Some of our online surveys ask visitors for unique identifiers (like login identification).
Contact information from the surveys may be used to get in touch with the visitor when necessary, for example to follow up on any issues identified by the visitor.
If personal information is collected via a website this will be done by sufficiently secure means. Where personal information is collected by local chapters, that information will be carefully used and stored.
For certain applications, registration forms require users to give contact information (like name and email address), and unique identifiers (like login identification).
5.1 – Personal information collected on the Reporting Intranet:
5.2 – Personal Information collected on the BAP Online Community site
5.3 – Personal Information collected on the Meeting and Conferences Registration System
5.3.1 – Meeting and Conferences Registration System – Annual Meeting
All information from above including:
Student Volunteer Hub
5.3.2 – Meeting and Conference Registration System – International
All information from above including:
Student Volunteer Hub
5.4 – Access Database – Executive Office
Non-Chapter Contact Information – Board, Advisory Forum Members, Vendors and Staff
5.5 – BAP Website – Donations Screen
5.6 – BAP Website – BAP Store – Certificate and Award Order Form information
Replacement Certificates
Award Certificates
5.7 – BAP Website – Competitions and Downloadable Forms Page
Gold Challenge – KPMG – Nomination Form
Gold Challenge – KPMG Release Form – Consent of Personal data and likeness release.
Project Run With It
Nomination Form
Confidentiality Agreement
NFP Case Study Interview collected from students
5.8– Annual Report – Student presenters
Annual Report – Information Published
Board of Directors
Advisory Forum Members
Business Information Professional of the Year Recipients
International Scholars
Names of students who presented at regional and annual meetings
Outstanding Faculty Advisor Winners
Outstanding Chapter Information
Annual Meeting Winners for all competitions
Executive Office Staff
Organization Financial Statements
Past Presidents of Beta Alpha Psi
User signs up with:
5.9 Discussion forum
User details will be collected.
Any of the information we collect from you may be used in one of the following ways:
Specifically:
6.1 – Personal information collected on the Reporting Intranet
Role: Chapter Officers, Faculty Advisor & Administrator
Information collected through the Reporting Intranet is solely used to help chapters manage their chapter membership and reporting activities. The Internet information is also used to determine some competition results. The role of the Administrator is to reconcile payments to the membership records and to help in the updating of the membership status when candidates have become initiated.
6.2 – Personal Information collected on the BAP Online Community site
Role: Individual, Administrator
The information collected on the BAP Online Community is solely used by Beta Alpha Psi in updating records for members who are interested while members and for members who have graduated and have moved onto alumni status and to use this information in reaching out to alumni to garner interest in upcoming regional meetings to participate on alumni panels as a potential professional speaker.
Individuals will have access to the system by registering online and creating a unique login ID and password that only they will know. Individuals will have access to viewing and updating their records only. Administrator will query only opt in email contacts to send out invites to alumni events (newsletter, regional meetings and alumni meetings).
6.3 – Personal Information collected on the Meeting and Conferences Registration System
Role: Individual, Conference Planner, Supervisor, Conference Operations
Information collected is used to administer and run conferences. The information is used by the AICPA Conference Planners and BAP staff in the running of conferences.
Organizing chapters of conferences will have access to information as required by the individual needs of the conference being organized.
6.4 – Access Database – Executive Office
Role: Administrator
Information collected will be used for BAP operations.
6.5 – BAP Website – Donations Screen
Role: Individual and Administrator
Information collected will be used to verify the donation. With consent, donations may publicized to acknowledge generosity. Information from donations will be added to the newsletter and alumni databases if not already within the databases.
6.6– BAP Website – BAP Store – Certificate and Award Order Form information
Role: Individual and Administrator
Information collected will be used for BAP operations only.
6.7 – BAP Website – Competitions and Downloadable Forms Page
Role: Individual, Administrator, Board Members and Advisory Forum Members, Judges
Information collected will be used to administer and run competitions. Information will used by BAP staff to administer the competitions and by Judges to carry out and adjudicate the competition. Winners of competition will be published in the BAP web site and other sources with consent of the competitors.
6.8 – Annual Report
Role: Administrator, Graphic Design Department
Information collected will be used for publication in the Annual Report.
6.9 Discussion forum
We implement a variety of security measures to maintain the safety of your personal information when you enter, submit, or access your personal information. Our staff is trained to treat information with the utmost confidentiality. Internally, we restrict access to personal information to employees and contractors and agents who need access to the information to do their jobs or perform services on behalf of BAP. This is not considered to be a guarantee of protection of your information.
We offer the use of a secure server. All supplied sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our Database to be only accessed by those authorized with special access rights to our systems, and are required to keep the information confidential.
After a transaction, your information may be kept on file in order to build alumni databases and for further reporting. All other information will be retained until no longer required for operational use and then securely destroyed. (See retention and destruction document).
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information without consent. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others rights, property, or safety. However, non-personally identifiable information may be provided to other parties for marketing, advertising, or other uses.
Public Forums
BAP may have chat rooms, forums, message boards, social media, and/or newsgroups available to its users. Please remember that any information that is disclosed in these areas becomes public information and you should exercise caution when deciding to disclose your personal information.
California Online Privacy Protection Act Compliance
Because we value your privacy we have taken the necessary precautions to be in compliance with the California Online Privacy Protection Act. We therefore will not distribute your personal information to outside parties without your consent.
You can contact your chapter reporter and view and correct the information or contact executive office and view and correct the information.
If you supply BAP with your postal address, phone number, or e-mail address, you may receive periodic communications from BAP or other reputable companies affiliated with BAP. The communications will provide information on available services or upcoming events.
If you do not wish to receive such communications from BAP or from the reputable companies affiliated with BAP, you can opt out of receiving them by contacting us at bap@bap.org. You can also opt out of receiving future e-mail messages by following the "unsubscribe" instructions at the bottom of any e-mailed message you receive.
Please allow at least 10 days for your opt-out election to take effect.
You will not be opted out from communication regarding your membership, payment or other similar account management communications or outreach.
Checking Your Data on File with the Organizations
Individuals are responsible for providing accurate and complete personal information, and for contacting us if correction of such information is required.
BAP members can request access to the membership information BAP has collected on them or have factual inaccuracies in this information corrected by contacting us at bap@bap.org.
Please also visit our Terms and Conditions section establishing the use, disclaimers, and limitations of liability governing the use of our website at http://www.bap.org.
If there are any questions regarding this privacy policy you may contact us using the information below.
Privacy Point of Contact: Chapter Services Specialist
Office: 220 Leigh Farm Road, Durham, NC 27707
Phone: (919) 402-4001
Email: bap@bap.org
System Manager: Web Developer
Office: 220 Leigh Farm Road, Durham, NC 27707
Phone: (919) 402-4080
Email: bap@bap.org
This Privacy Notice provides mandatory information as required under Articles 13 and 14 of the European General Data Protection Regulation (GDPR) regarding the transparency of personal data processing. Definitions of certain terms within this notice are explained in the appendix.
The Data Controller for the personal data processed by us is The Executive Office of Beta Alpha Psi. The Data Controller will use that personal data to facilitate membership and membership activities for members and candidates and interested parties in Beta Alpha Psi. Beta Alpha Psi also acts as a Data Controller for any personal data held regarding its own employees, and legally processes this data under its Contract of Employment with those Data Subjects.
As a Data Subject you have rights under the GDPR. These rights can bee seen below. Beta Alpha Psi will always fully respect your rights regarding the processing of your personal data, and has provided below the details of the person to contact if you have any concerns or questions regarding how we process your data, or if you wish to exercise any rights you have under the GDPR.
The identity and contact detail for the Data Protection Officer within Beta Alpha Psi is:
Office: 220 Leigh Farm Road, Durham, NC 27707
Phone: (919) 402-4080
Email: bap@bap.org
Beta Alpha Psi has adopted the following principles to govern its collection and processing of Personal Data:
Office: 220 Leigh Farm Road, Durham, NC 27707
Phone: (919) 402-4080
Email: bap@bap.org
Membership requirements and activities mean that for most part no data is transferred to third parties. Certain specific activities, such as digital badges and other similar activities, will involve the processing of personal data via a third party. Personal Data shall only be transferred to, or processed by, third party companies where such companies are necessary for the fullfilment of the membership requirement or activity.
Personal Data shall not be transferred to a country or territory outside of the European Economic Area (EEA) unless the transfer is made with the consent of the Data Subject or is made to satisfy the Legitimate Interest of Beta Alpha Psi in regard to its contractual arrangements with its members and candidates.
Personal Data: (Article 4 of the GDPR): 'personal data' means any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Processing: (Article 4 of the GDPR): means any operation or set of operations which is performed upon personal data or sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, erasure or destruction.
Legal Basis for Processing: (Article 6 of the GDPR): At least one of these must apply whenever personal data is processed:
Data Controller: (Article 4 of the GDPR): this means the person or company that determines the purposes and the means of processing personal data.
Data Processor: (Article 4 of the GDPR): means a natural or legal person, public authority, agency or any other body which processes personal data on behalf of the controller.
Data Subject Rights: (Article 3 of the GDPR): each Data Subject has eight rights. These are:
Beta Alpha Psi is more than just a society, it's a community that fosters growth, development, leadership, and a shared passion for accounting and finance. Becoming a professional partner with Beta Alpha Psi has greatly increased our organization's engagement with high performing accounting and finance students in North Carolina and beyond.
Teka Miller-Alston
Director of Engagement
North Carolina Association of CPAs