Meeting locations are expected to sell out, so please register early. Do not wait until the last minute to register.

Beta Alpha Psi Professional Partners are entitled to one complimentary registration per company/organization; any additional attendees must pay the $190 early bird registration fee. Both Professional Partners and volunteers are requested to register by contacting bap@bapeo.org.

Registration is a Two-Step Process

Step One: Create an AAA User Account

• Create an Account: If you don't already have an AAA User Account, click here to sign up for a free account on the AAA website.
• Fill in Your Information: When prompted, make sure to include your school or company name in the “Organization Name” field. This is important as your organization’s name will appear on your name badge at the event.
• Save Your Login Details: After creating your account, note your AAA Account User ID and password. You will use these credentials to register for the meeting and access the 2025 BAP Midyear Meeting App.

Step Two: Complete Your Registration

• Log Out and Return: After creating your account, log out of your AAA account. Then, return to this page to continue with your event registration.
• Register Students (If Applicable): If you are a faculty advisor, you can register your student(s) after the individual student has created their own free AAA account.
• Need Assistance with Payment or Group Registration? If you have trouble paying via credit card or need help with group registration reimbursement, please contact us.

Code of Conduct

By registering, all AAA/BAP event attendees agree to abide by the Beta Alpha Psi Event Professional Code of Conduct and the AAA Event Code of Professional Conduct.

Dress Code

• Friday  BAP or School Swag
• Saturday  Business casual (including presenters for Best Practices and Chapter Operations)

Cancellation Policy

Cancellations made prior to February 27, 2026 will be refunded. Cancellations received after this date and no-shows will not be refunded. If you encounter an emergency, please contact the conference planner and the request will be forwarded to the Executive Director for refund request review. 

DoubleTree by Hilton San Jose
2050 Gateway Place
San Jose, CA 95110

Booking Deadline (Cut-Off Date): March 5, 2026 5:00 PM ET

A limited number of rooms have been reserved at the conference rate. PLEASE make your reservations as early as possible to take advantage of this special room rate. Please note: we cannot guarantee that any additional rooms will be available in the hotel once our block of rooms is sold out, even if the block is sold out before the cutoff date. Reservation requests after the Reservation Cutoff Date should be made by calling the Hotel directly at (800) 544-9288 and will be subject to rate and space availability.

Booking Your Reservation

To ensure accurate registration by school and chapter affiliation, please follow these booking instructions carefully, as the name in which you are registered will be linked to various meeting functions, including meeting registration, session updates and payments.

1. Online: Click here to book your reservation online.
   
   
2. By Phone: Call (800) 774-1500 mention group code BAPMIDYEARMTG to book your reservation over the phone.

Taxes

Occupancy rate is subject to applicable taxes which are currently 9.375%, and the hotel occupancy tax rate is 10% plus a 4% Convention Center Facilities District tax (subject to change without notice).

Check-In/Out Time

Check-in time is 4:00 PM, check-out time is 11:00 AM. All guests arriving before 4:00 PM will be accommodated as rooms become available. The hotel’s front desk staff can arrange to check baggage for those arriving early when rooms are unavailable and for guests attending functions on departure day.

Parking

Self-parking (garage with in/out privileges): $32 per night

Transportation

From Cincinnati/Northern Kentucky International Airport (CVG), the Hyatt Regency Cincinnati is about 13 miles away. Get directions on Google Maps > Typical taxi or rideshare cost is around $35–$45.

*Note About Housing Scams Beta Alpha Psi does not use a housing bureau or third-party agency for hotel accommodations or any other travel arrangements. Any claims by any company stating otherwise are not true. Please be sure you are booking directly through the links on this page or directly with the hotel.

Stay tuned as we get closer to the meeting for step-by-step instruction on setting up our meeting app to access real-time schedules, updates, and more.

We sincerely thank the following Professional Partners for their invaluable support during the mid-year meeting.

*Attending Professional Partners are subject to change.

We’re finalizing details — check back soon!

Beta Alpha Psi invites chapters to share innovative ideas, best practices, and success stories that demonstrate excellence in chapter operations at the 2026 Mid-Year Meetings.

Presentation Guidelines

• Should not exceed 8 minutes, including Q&A
• Be specific. Include results, lessons learned, or measurable impact
• A limited number of presentations for each topic will be considered

Deadline

Sunday, January 25, 2026 11:59 PM ET

Open Submission Form

Chapter Operations Topics

• Overcoming Operational Challenges
  Show how your chapter removed barriers that made operations or events difficult — such as funding limits, event approvals, scheduling conflicts, or logistics like marketing for recruitment or securing speakers.
• Chapter Sustainability and Knowledge Transfer
  Show how your chapter prevents information from disappearing when members graduate, using tools like transition meetings, onboarding, documented procedures, shared drives, or templates.
• Member Engagement and Belonging
  Show how your chapter builds connection and community through programming or traditions that encourage participation, leadership, and relationship-building — beyond résumé goals.
• Ethical Decision-Making in Action
  Describe a real ethical situation your chapter faced and how you approached it — the decision options, what you chose, and what you learned.
• Pipeline Initiatives: Bridging the Accounting Gap
  Show how your chapter encourages students to explore accounting and related fields — especially those who may not have considered the profession.
• Partnerships and Professional/Community Impact
  Show how your chapter collaborates outside BAP — with faculty, student organizations, firms, nonprofits, or community groups — and the impact of those partnerships through service, outreach, or professional events.

The Beta Alpha Psi Best Practices Competition, sponsored by Deloitte, invites chapters to design and implement initiatives that demonstrate leadership, professional responsibility, and service.

Explore topics, download the manual, and submission form are found on the Best Practices Competition page. 

Initial Abstract deadline for U.S. chapters:
Sunday, November 30, 2025, at 11:59 PM ET

This year, we will dedicate our service efforts to improving the well-being of underserved children in San Jose and its surrounding communities. Specific service activity plans will be announced soon.

Kick Off Your Mid-Year Meeting with New Affinity Groups — Join Us Friday!

Solo Travelers & Chapter Adopters
Traveling solo this year? We’d love to help you connect with others! Be sure to answer the solo-traveler questions during registration so we can match you with a participating chapter. Chapters interested in welcoming solo travelers are encouraged to complete the corresponding questions as well.

Chapter Presidents’ Meet-Up
Meet fellow Chapter Presidents and officers at an informal gathering designed to spark conversation, exchange ideas, and build meaningful connections. It’s the perfect opportunity to network, share experiences, and support one another in your leadership roles.

Connect with Professional Partners: Exclusive Opportunity for San Jose Meeting Attendees

Exciting news for San Jose meeting registrants! You will soon have the opportunity to share your resume with BAP Professional Partners through our Mid-Year Meeting Resume Book. This optional benefit is designed to help you connect with firms and explore opportunities before, during, and after the meeting.

More details on how to take advantage of this opportunity will be shared via email soon, so please keep an eye on your inbox! Don’t miss out on this chance to build valuable connections!

Professional Session Exclusively for Faculty Advisors at the Beta Alpha Psi 2026 Mid-Year Meetings 

We are pleased to invite you to participate in the Faculty Teaching & Research Exchange, part of the Beta Alpha Psi 2026 Mid-Year Meetings. This professional session is designed for Faculty Advisors and accounting educators to share innovative teaching practices and engage in discussions that advance accounting education. Professional Session Exclusively for Faculty Advisors at the Beta Alpha Psi 2026 Mid-Year Meetings.

Learn more and submit today >

To download your badge, right-click on the image, select "Save Image As," choose your preferred location, and click "Save."

To Upload the Badge to Your Social Media Account

Instagram: Open the Instagram app, tap the "+" icon, select the downloaded image from your gallery, edit or add a caption if desired, then tap "Share."

LinkedIn: Go to your LinkedIn homepage, click on "Start a post," select the image icon, upload your image, add any text or hashtags, and click "Post."

Facebook: On your Facebook homepage, click on "What's on your mind?" then select "Photo/Video," upload the image, write a caption if desired, and click "Post."

While the hotel isn’t within walking distance of these popular downtown attractions, getting there is quick and easy — and we invite you to make the most of your Friday night outing by joining our San Jose Instagram Challenge!

How to Participate

• Explore San Jose and capture photos at local attractions.
• Post your photos on Instagram between Friday, 6 PM PST through Midnight PST.
• Make your posts public and include your team name in each post.
• Tag  @_betaalphapsi and use #BAPAnnual – this is VERY IMPORTANT to ensure your entries count!

Teams who post from 6 or more locations will be eligible to win a prize during the closing session on Saturday!